Time by NISS
Staff rotas for care homes, nurseries and pharmacies.
Plan days, lates and nights around the people in your care, keep the right roles on every shift, and find cover fast when someone can’t come in.
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£7.50 per location a month
Unlimited staff and managers
7-day free trial, no card needed
Screens from a demo organisation. Names and figures are invented.
Sound familiar?
“A shift without a nurse or pharmacist isn’t a shift you can run.”
The right roles on every shift
Only people who hold a role, such as nurse or pharmacist, can be given its shifts, and gaps show which role is missing.
“Nights and long days are a headache to count.”
Nights and long days handled
A night shift is one shift across two days, with hours counted correctly. You can switch on a warning for too little rest between shifts.
“Someone’s off sick at six in the morning, and the phone calls start.”
Sickness reported, cover found
Staff tell you they can’t work a shift without giving medical details. You offer it to people who are free and hold the role.
“Gaps spotted late end up filled by an agency.”
See the gaps a week ahead
Set the staffing levels you need for each part of the day. Time shows every gap before you publish, so you can fill it from your own team first.
Same team across two sites? Add them to both and see clashes before you publish.
Your roles and working times, already set up
Pick a template when you sign up and Time creates these for you. Rename, change or remove any of them, or add your own.
Care home
RolesCare assistant, Senior carer, Nurse, Cook, Domestic assistant
Working timesEarly 07:00–15:00
Late 15:00–22:00
Night 22:00–07:00
Nursery / childcare
RolesNursery practitioner, Room leader, Apprentice, Cook
Working timesEarly 07:30–13:00
Late 13:00–18:30
Pharmacy
RolesPharmacist, Dispenser, Counter assistant
Working timesMorning 09:00–13:30
Afternoon 13:30–18:00
Time by NISS doesn’t check legal staffing ratios. You set the staffing levels that meet the rules that apply to you.
See how the week comes together
Fill a gap from the rota
Click a gap and Time lists who can work it, with their hours for the week. Everyone else is shown with the reason they can’t.
Suggestions that show their reasoning
Ask Time who should take the uncovered shifts. Each suggestion says why that person was picked and names any trade-off, and you choose which ones to add.
Every shift on every phone
Each person sees their next shift and the week ahead, and can say they can’t work or ask a colleague to swap. When you need cover, the people who can do it get the offer.
Cover, time off and swaps in one list
Everything waiting for a decision is on one page. Approve a holiday, sign off a swap two people have agreed, or offer a shift to more people.
Hours and wages for any period
See paid hours and estimated wages by person, by role and by day, and download them as a spreadsheet.
Start from a template
When you sign up, pick the closest match to your organisation. Time creates the roles and working times, and you can rename, change or remove any of them.
Four steps to a published rota
01
Pick a template
Choose the closest match to your organisation, or Custom to start from scratch, then adjust the roles and times to suit.
02
Add your team
Type people in or import a spreadsheet, then invite them by email. They set their own availability.
03
Build the week
Place shifts yourself or ask for suggestions, and fix the gaps and clashes Time points out.
04
Publish
Each person gets one summary of their shifts. Change something later and only the people affected are told.
One price per location. No charge per person.
Unlimited staff and managers, with no charge per person
Every feature included
Clock-in and timesheets included
7-day free trial with no card needed
Cancel whenever you like, and export your data
Questions people ask
Does Time check CQC or Ofsted staffing ratios?
No. Time doesn’t check legal staffing ratios. You set the staffing levels that meet the rules that apply to you, and Time shows where the rota falls short of them.
Do staff have to give medical details when they’re off sick?
No. They choose Sick or Other and can add a short note. There is no field for a diagnosis, and colleagues only ever see that a shift needs cover.
Can it warn me about short rest between shifts?
Yes. Set a minimum rest time and Time warns you when the rota breaks it. Checking working-time rules stays with you as the employer.
Do my staff need to download an app?
No. Time runs in the browser on any phone, tablet or computer, and can be added to the home screen like an app.
Does it do clocking in and payroll?
It does clocking in: staff clock in and out on their phone, and you approve the hours and export them as a spreadsheet for your payroll. It doesn’t run payroll itself: no tax, National Insurance, pensions or payslips. Its pay figures are estimates of basic pay.
What if I run more than one location?
Each location has its own rota and its own subscription. Managers and staff who work at several can switch between them with one login. The free trial covers your first location; you subscribe to each one you add when you create it. If someone works at more than one of your locations, add them to the other one from their staff page. Their shifts show in one list, and you’re warned before you give them a shift that clashes.
Does it check working-time rules for me?
It can warn you about short rest between shifts and stops double-bookings, but it does not certify legal compliance or check legal staffing ratios, such as those for care homes and nurseries. That stays with you as the employer.
How do I get started?
Start a free trial, pick a template and add your team. The trial lasts 7 days and needs no card; after that you choose monthly or yearly billing to carry on.
Everything between “who’s on?” and “it’s published”
Time is built for the person who writes the rota every week and has a team to run as well.
Build the week in minutes
Copy last week or start from a template, then drag shifts into place. Overnight shifts and clock changes are handled properly.
See the gaps before your staff do
Set how many people you need at each part of the day. Time shows where you are short, down to the quarter hour, before you publish.
Suggestions you can check
Ask Time to fill the gaps. Every suggestion says why that person was picked, respects time off and availability, and nothing goes out until you publish.
Time off, sickness and cover
Staff request time off and tell you when they can’t work. You offer the shift to people who are free and hold the role, and approve swaps between colleagues.
Every shift on every phone
Staff see their published shifts, add them to their calendar and get one email summary when something changes. There is nothing to install.
Know the wage bill
See estimated wages for the week as you build it. Pay rates stay private to the people you choose.
Clock-in and timesheets, included
Staff clock in on their phone. You see who worked and for how long against the rota, approve it, and export the hours for payroll. No extra charge.
Staff who work at more than one location
Add someone to another of your locations in a few clicks. Their shifts from every location show in one list, and you’re warned before you double-book them.
Time works for other teams too
When you sign up you pick a template, and Time sets up roles and working times to match.
Restaurant · Pub / bar · Café
Lunch, dinner and late shifts across kitchen, bar and front of house, with cover found fast when someone calls in sick.
See how it fitsHotel · Gym / leisure centre · Hair & beauty salon
Front desk, housekeeping, gym floor and salon chair on one rota, nights and weekends included.
See how it fitsShop
Shop floor and stockroom cover built around part-timers’ availability, with holiday requests in one place.
See how it fitsWarehouse · Cleaning · Contact centre
Early, late and night shifts by team, trained people where they’re needed, and the week’s wage cost in view.
See how it fitsCustom
Start with nothing and add your own roles and working times.
Every template gives you roles and working times to start from, and you can rename, change or remove any of them.
Questions about Time?
Tell us about your care home, nursery or pharmacy and what you need, and we’ll get back to you within one working day.
Based in
United Kingdom